How to Simplify the Onboarding Process for New Employees?

Employees all over the world are more likely to continue longer with an organisation if they feel welcomed and prepared on their first day at work. At a time when the employee turnover rate is increasing every year, businesses need to simplify their onboarding process to improve the chances of retaining an employee for a longer period. Businesses can use the following ways to make their onboarding process more rewarding and welcoming for new employees.

  1. Promote the Use of Intranet in the Organisation

An intranet system allows businesses to store and manage crucial data and information while helping employees stay connected and integrate business-critical applications. Newly recruited employees can easily find their feet at the new office with easy-to-access information, up-to-date organisation charts, rich profile summaries of their peers, and the latest news and updates regarding the company. If you do not have an intranet at your workplace, you can try the tailored intranet demo by Claromentis or similar services to improve the onboarding experience for new employees.

  1. Make the First Day Feel Special

The new employee must be welcomed by the team and treated as a valuable addition to the company, irrespective of what role he or she is taking on. You need to make the person feel comfortable and included on his/her first day. Onboarding is all about human interaction. So, be friendly and be a little open while interacting with the new team member on his/her first day. A positive first impression can go a long way and lead to a positive employee experience.

  1. Provide Required Reading

Organisations usually send a welcome letter to newly recruited employees before the first day. It generally includes information regarding all the basic guidelines regarding the workplace and the particular role. This will help the employee get a head start on what to expect from the company. On the day they join the company, you need to offer a copy of your employee handbook that has all the necessary details about the work – including company policies, benefits, acceptable dress code, and more. These pieces of information help reduce the first-day jitters among new employees.

  1. Create Benefits Package

New employees are usually excited to learn about all the perks and benefits they can get while serving in the company. If you offer paid leave and other additional benefits, you need to mention them in the employee handbook. If your company does not have any such benefits or paid leave options, you should introduce a few to improve the employee experience at the organisation. A lot of businesses offer medical insurance and holiday bonuses to their employees, and you should, too. When new employees learn about these on their first day, they are more likely to stick with the company for long.

  1. Assign a Mentor

While all the aforementioned tips can make onboarding easier for a new employee, he/she may still have some doubts or need guidance during the initial days. Assigning a mentor for such new employees makes the whole process a lot simpler for them. Whether they need guidance on a particular project or need to get accustomed to the company culture, the mentor can provide the necessary assistance whenever needed. Having a good mentor is a blessing, as the new recruit gets to learn a lot from that person. The efficiency and approach of the mentor towards the new employees during their onboarding process make a lot of difference.


No matter which industry your business is in, providing a great onboarding experience is essential to building a successful team. While the aforementioned tips can be really useful in making the onboarding process more welcoming and valuable to new employees, you also need to strengthen your human resource team. A lot of companies also take the help of online resources to handle the onboarding processes, but they often miss the human element.

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