Your workstation should have a desk, a chair, and a working computer. It would even be helpful if your table is just a step away from the pantry or the water cooler. But everything will be meaningless if your desktop is not connected to a printer. And no, these gadgets and even the printer ink that comes with it are not passé already.
Several companies are now trying to shift to paperless technology. Storing your work on an online server is great at being environment-friendly. Editing and sharing your documents are also some ways to go through the day without paper. But face it. Printing has always been an important part of office work. It will take more than a couple of decades before eliminating paper from daily tasks. And almost all employers agree that a well-rounded business will need both online and printed materials for better work efficiency. There are five top reasons why any business still needs a high-quality printer.
Cost-effective and eco-friendly
All businesses need a printer or two in their office. The reason for this is that not all printed materials need processing through a print-shop. While it is true that the quality of work of an outsourced print company exudes a professional look for your future clients, most of your paper needs to go through the hands of your office staff.
Several simple printing jobs, such as the minutes of a meeting or a month-end report presented in an office setting, are reproduced because of the important data in it. There is no need to consume a year’s supply of printer ink for these documents. Printing them out at the workplace will cost a pittance compared to printed materials done via a print-shop.
Plus, your company can still be eco-friendly by recycling your used documents easily. Most employees reprint their data at the back of the ready-to-discard paper. And some also cut them up and use it for notepads on their desks. So there is no need to buy additional paper and ink, especially if there is no need to save the hard copy afterward.
For paper-conscious customers
Congratulations if your place of work is on its way to becoming paperless. But not all customers prefer a virtual form of monitoring their expenses and receiving their regular bills from you. Some do not even use computers and prefer the old method of accounting. For them, your dependence on technology will be a problem, and they may look for one that can satisfy their needs.
While more and more clients prefer working on digital applications, you must remember that not all your customers are inclined to think like you. Try to be more versatile and go for some paper leeway.
Possible power outages
Computers and the use of cloud technology is truly a beautiful thing. Decades ago, one cannot even fathom its possibility. Everything must be printed, or else there would have been hell to pay. However, the world now cannot live without gadgets and computers. The workforce will not survive worst-case scenarios, such as days of blackouts and power outages. If you are in the middle of finishing a project and such a situation occurs, a laptop will be handy. But how sure are you that it will stay until the end of time?
There are documents that you need to print out in case of emergencies. Yearly marketing reports, annual company goals, company policies, employee information, and accounting documents are just some most important papers you need to print out, file, and store in a secure place.
All employees must know how to use a computer, even for basic fact-finding and solutions. But not all of them can say they prefer it over the traditional pen and paper. For some people, work productivity depends on what is in front of them. The classic highlighting and handwriting may work better for some individuals. So if poring over documents via a computer gives them a hard time (and possibly eyestrain), they may opt for the old-fashioned printed material.
Just like your employees, not all citizens have tuned into modern gadgets and applications. Some still rely on printed promotional pieces more than social media-based advertisements. So to ensure that your business extends its reach to all clients, you need to have something printed that they can look at while looking at your business online. Having a strong presence in both digital and offline mediums is the key to your business’s success. Utilize your printer for the continuous growth and evolution of a company that values its customers by being versatile.